SECURITY GUARDS BOARD FOR BRIHAN MUMBAI & THANE DISTRICT.
1. Allotment of Registered Security Guards
2. Remittance of Wages & Levy There on In Respect Of Allotted Security Guards:
3. Provident Fund Scheme :
4. E.S.I. Scheme
5. Leave With Wages & Paid Holidays to the Security Guards
6. Uniform & Monsoon Wears
7. Leave Of the Security Personnel
8. Ex-Gratia
9. Gratuity
10. Medical Benefit
11. Workmen Compensation
12. Training
1. ALLOTMENT OF REGISTERED SECURITY GUARDS:
As regards the allotment of registered Security Guards, I have to invite your attention especially to the provisions of Clause 8(e) & 25 (2) of the Scheme. A registered Principal Employer is under obligation to take the services of the registered Security Guards, who are allotted to him by an order of the Secretary of the Board. On administrative ground as well as in the interest of effective security
arrangement, the Board has decided to make periodic transfers of allotted Security Guards wherever necessary, so that the Security Guards should not develop personal rapport with your own Staff or workers. Accordingly a registered Security Guard allotted to you may be transferred to another Establishment or vice-versa. In such cases, the Principal Employer is requested to comply with the orders as and when issued.
Please note that, if the orders regarding transfers, posting of Security Guards etc. are not complied with by the Registered Principal Employers, the registered security guards who are affected by the action of the Principal Employer, will be entitled to “Disappointment Money” in case, they are not given duties within two hours of reporting to the Establishment of Principal Employer, as provided under Clause 22 of the said Scheme. For this purpose, the Board has passed a Resolution regarding payment of Disappointment Money which reads as under:
“When a registered Security Guard presents himself for work, as per the directions of the Board and for any reason, he is not assigned the work and is relieved within two hours of reporting work, he shall be paid Disappointment Money by the registered principal employer at the rate of half of his ordinary rates of wages.”
2.REMITTANCE OF WAGES & LEVY THEREON IN RESPECT OF ALLOTTED SECURITY GUARDS:
The Registered Principal Employers of the Board are required to remit the payment of Wages & Levy in respect of allotted Security Guards in such manner and at such time as directed by the Board, as provided under Clause 25 and Clause 31 of the Scheme.
- WAGES : The registered Principal Employers shall pay in respect of categories of registered Security Guards allotted to them at the rates of Wages fixed by the Board from time to time and the same shall be remitted to the Board on or before 4th of the following month, along with Form No.1 devised by the Board, giving details of attendance and Wages earned by the Security Guards. (The Form No.1 is available in the Office of the Board in booklet, containing 100 forms at the cost of Rs.30.00)
The Board has also considered the problem of over time and passed the resolution that, “if any registered Security Guard is required to work excess of limits of daily hours of work, he shall be entitled in respect of over time work, the Wages at twice the ordinary rates of Minimum Wages (Basic Wages + Spl All/D A)”.
The registered Employers are therefore requested to pay the wages for overtime work at double the normal rates of Minimum Wages (Basic Wages + Spl. All/D A).
* Basic Pay + Special Allowance/Dearness Allowance = Minimum Wages
All Allowances are to paid on pro-rata basis.
All the Registered Employers, who are availing the services of registered Security Guards are therefore, directed to remit the Wages and Allowances along with Levy @ 46.75% on Minimum Wages. All the registered Employers also have to pay levy @ 4.75% on House Rent Allowance, Conveyance Allowance, Education Allowance and Extra Duty Wages towards E.S.I. Contribution. Levy @ 43% on Wages only to be paid, to those areas which are not covered under E.S.I. Act.
PRESENT RATES OF WAGE AND ALLOWANCES :
Following are rates of Wages and Allowances fixed by the Board in respect of Security Personnel category wise from 1st July 2016.
Click here for Download the current wages and allowances Circular
LEVY : In order to provide different benefits, facilities and amenities to the Registered Security Guards of the Board, as provided in the Act & the Scheme framed there under, the Registered Principal Employers are directed, as provided under Clause 40 of the said Scheme to pay an amount by way of levy in respect of registered Security Guards of the Board allotted and engaged by him as fixed by the
Board from time to time. It has been resolved that the levy under Clause 40 of the said Scheme, to be paid by the registered Employers to the Board, shall be @ 46.75% of the regular Minimum Wages (Basic Wages + Special All/D A), where E.S.I. Scheme is applicable and @43% to those areas which are not covered under E.S.I. Act. As regards the levy on over time wages, only 4.75% additional levy should be remitted on overtime wages to cover the commitment on E.S.I. Scheme. The payment of Levy is to be remitted to the Board along with the payment of wages, every month.
ALLOCATION OF LEVY
* (including overtime wages, H.R.A. and Conveyance Allowance)
PROCEDURE OF CALCULATION AND DISBURSEMENT OF WAGES TO THE SECURITY GUARDS
In order to eliminate wasting of time of the Security Guards for coming to the Office of the Board to receive their Monthly payment and to minimize the cash transaction, it has been decided by the Board to disburse the wages to the allotted Security Guards through the Bank. For this purpose, the allotted Security Guards are required to open their individual Saving Accounts in one and the same Branch nearby to their place of posting and they should inform their Account Numbers along with Banker’s name, address and branch, to the respective payment counter at the Central Office of the Board.
On receipt of the Cheque of Wages and Levy along with Form No.1 from the Employers, the Board will issue the Banker’s Cheque/Demand Drafts in favour of the Bank where the Guards have opened their individual Saving Accounts.
Kindly ensure that the Guards have opened their Bank Accounts and the list of their account numbers along with their names and registration numbers etc. is forwarded to our Accounts Department in time. It is also requested to ensure that the Form No.1 (pay sheet) is filled in properly and accurately and the calculation of payment, wages of over time and levy etc. is made as per the procedure laid down by the Board.
While calculating the payment of Security Guards, the following points should be taken into consideration.
- The Wage rates of the Security Guards and the Allowances, payable to them are for full month, including days of weekly off.
- In order to arrive at the ‘Per Day Rate’, the Wage rate should be divided by number of days of the calendar month.
e.g. Wage Rate divided by No. of days of that Calendar Month (i.e. 30, 31 or 28/29 in case of February) = per day rate (say Z)
Now, Wages earned = Z x No. of days worked (including weekly off) Likewise, the Allowances payable are also to be calculated.
- While calculating the amount of Levy payable, 46.75% should be charged only on the Minimum Wages (Basic Wages + Spl All/D A) earned and 4.75% should be charged on the House Rent Allowance, Conveyance Allowance, Education Allowance and Extra Duty Wages.
- The Payment of Wages & Levy should be remitted by two separate cheque i.e. one for Wages and the other for Levy, in favour of “Security Guards Board For Brihan Mumbai & Thane District.”
RESTRICTION ON MAKING DEDUCTION FROM THE WAGES & LEVY :
Any sort of deduction from the monthly payment of Wages & Levy in respect of allotted Security Guard, by the Principal Employer is not permissible, unless prior permission of the Board is obtained in writing.
3.PROVIDENT FUND SCHEME:
As provided under Clause 41 of the Private Security Guards (Regulation of Employment & Welfare) Scheme, 2002 the Board has formulated its own Provident Fund Scheme and the contribution towards the Provident Fund is being credited separately to that account.
Under the said provisions, it is lawful to the Board to regulate its own Provident Fund Scheme and accordingly the Scheme is being operated. The Principal Employers are therefore requested not to make any deduction towards the Provident Fund Contribution in respect of allotted Security Guards.
Click here to view Employee Provident Fund Slip for the Year (2014-15)
4.E.S.I. SCHEME:
The E.S.I. Scheme is made applicable to the registered Security Guards w.e.f. 1.1.1988. Since the contribution towards the E.S.I. also covers the Over Time Wages, H.R.A., and C.A. extra levy @ 4.75% on over time wages should be remitted to the Board in addition to 46.75% levy on regular wages.
5. LEAVE WITH WAGES & PAID HOLIDAYS TO THE SECURITY GUARDS:
The Guards has to perform the watch and ward duty round the clock. Taking into consideration the nature of working of Security Guards and their frequent transfers & replacements, the Board has decided to make the payment to the Guards @ 1% and 6% in lieu of Paid Holidays and Paid Leave respectively on the total wages earned by them during the financial Year. This amount is disbursed to the registered Security Guards in the Month of May every year. The leave availed by the Security Guards other than weekly off may therefore be treated as Without Pay Leave.
6.UNIFORM & MONSOON WEARS:
The Board provide two (2) sets of Terry cot (Gray Colour) uniforms including Leather Shoes, once in two years to the registered and allotted Security Staff. In addition to this, the Board provides a set of Monsoon Wears, which includes a Rain Coat, Cap, and Gumboots & Sweater once in four years, free of cost.
7.LEAVE OF THE SECURITY PERSONNELS:
The allotted Security Personnel, who wish to proceed on long leave, has to make an application in the prescribed form, devised by the Board. The said application, duly recommended by the Employer, should be submitted to the Office of the Board. The substitute Security Personnel will be allotted in place of the person proceeding on leave, in case, required by the Management.
8.EX-GRATIA :
The Scheme of Ex-gratia is another Welfare measure for the Security Guards, who do not come under the purview of the Payment of Bonus Act. The Board has allocated the contribution @ 8.33% towards Ex-gratia in levy.
9.GRATUITY:
Board provides this beneficial retirement Scheme to those Registered Security Guards who fulfill requisite conditions in this behalf.
10.MEDICAL BENEFIT:
Medical benefits are given to the Security Guards as per the Board’s Resolution, where E.S.I. Act is not applicable.
11.WORKMEN COMPENSATION :
The workmen compensation Act is applicable to the Security Guards, which are not covered under E.S.I. Act and Scheme.
12.SECURITY TRAINING
(1) The Controlling Authority shall frame the detailed training syllabus required for training the security guard and Supervisor. This training shall be for a minimum period of hundred hours of classroom instruction and sixty hours of field training, spread over at least twenty working days. The ex-servicemen and former police personnel shall be required to attend a condensed course only, of minimum forty hours of classroom instructions and sixteen hours of field training spread over at least seven working days.
(2) The training shall include the following subjects, namely:–
(a) Conduct in public and correct wearing of uniform
(b) Physical fitness training
(c) Physical security, security of the assets, security of the building or apartment, personnel security, household security
(d) Fire fighting
(e) Crowd control
(f) Examining identification papers including identity cards, passports and smart cards
(g) Should be able to read and understand English alphabets and Arabic numerals as normally encountered in the identification documents, arms license, travel documents and security inspection sheet
(h) Identification of improvised explosive devices and knowledge of preliminary step to handle the situation
(i) first-aid
(j) Crisis response and disasters management
(k) Defensive driving (compulsory for the driver of Armoured vehicle and optional for others)
(l) rudimentary knowledge of the Indian Penal Code, 1860, the Code of Criminal Procedure, 1973 including knowledge of sections 37 and 39 of the Code of Criminal Procedure, 1973 regarding aid to Magistrate and police, right to private defence, procedure for lodging first information report in the police station, the Arms Act, 1959, (only operative sections), Explosives Act (operative sections)
(m) badges of rank in police and military forces
(n) Preliminary knowledge to protect the scene of crime till the arrival of police and collecting of evidence in the scene of crime
(o) Knowledge regarding possible modes of collection of intelligence by foreign nationals
(p) Knowledge of article 51A of Constitution of India regarding Fundamental duties
(q) Identification of different types of arms in use in public and police
(r) Use of security equipments and devices (for example; security alarms and screening equipments)
(s) Leadership and management (for supervisors only).
(3) The private security guard and supervisor will have to successfully undergo the training prescribed under sub-rule
(4). On completion of the training each successful trainee shall be awarded a certificate in Form IV by the training institute or organization.
(5) The private security guard and supervisor will have to undertake refresher course training for fifty hours biennially.
(6) The Controlling Authority shall inspect the functioning of training facility from time to time either by himself or through the officers authorised by him in this behalf.